File Clerk Resume Cover Letter

File Clerk Cover Letter

File Clerks are employed by a variety of organizations to manage and protect files. Aside from ensuring confidentiality and data protection, these professionals also need to make files easily accessible to coworkers by storing and labeling them correctly. Examples of File Clerk duties include: handling the correspondence, sorting documents, performing data entry tasks, maintaining filing systems, adhering to safety and confidentiality policies, adding new files and information to records, scanning documents, and retrieving files.

Based on our selection of cover letter samples for File Clerks, essential job assets include:

  • Organization and planning
  • Knowledge of filing systems
  • Office equipment familiarity
  • Communication and interpersonal skills
  • Confidentiality and reliability
  • Attention to details
  • Time management
  • Computer competences
  • Teamwork

Beneath is displayed an example cover letter highlighting relevant File Clerk qualifications.

For help with your resume, check out our extensive File Clerk Resume Samples.

Dear Mr. Pitman:

Upon learning of your need for a detail-oriented File Clerk, I hastened to submit my resume for your review. As an organized and motivated professional with experience providing records maintenance and general administrative support, I am confident I would be a valuable asset to your team.

From coding and storing files and managing databases to organizing incoming documents and updating existing records as necessary, my background has prepared me to excel in this role. Backed by superior communication and multitasking capabilities, I excel at driving office productivity and efficiency while ensuring swift and accurate access to files when needed.

Highlights of my experience include…

  • Performing records maintenance functions—including archiving, categorizing, sorting, copying, printing, coding, and storing—while ensuring top-notch accuracy and organization.
  • Balancing multiple filing tasks within high-volume environments while providing first-rate prioritization and interpersonal skills and leveraging proficiency in a range of software systems.
  • Delivering additional administrative support as requested, including reception assistance, mail routing, and supply management/orders.
  • Demonstrating strong technical skills with proficiency in Microsoft Office Suite.

With my proven ability to deliver the highest level of records maintenance support, I am prepared to extend my record of service to your team in this role. Additionally, my flexibility and ability to quickly adapt to a variety of industries positions me to substantially benefit your organization.

I welcome the opportunity to discuss this position and my qualifications with you further. Thank you for your consideration.


Mandy I. Bettis

When applying for a new career, your resume is vital component of the job search process. It serves as your introduction to employers, helping to capture their attention and make you stand out among a pool of applicants. The file clerk resume sample found below is here to illustrate the features of an effective resume, from the formatting to the information included.

Use the resume sample and the accompanying writing tips as a guide to drafting a job-winning resume of your own. Learn the importance of a strong resume, as well as the key factors that give your document a competitive edge. If you need additional help getting started, be sure to take advantage of the resume builder.

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Jane Adams

100 Broadway Lane
New Parkland, CA, 91010
Cell: (555) 987-1234

Professional Summary

File Clerk trained in the management of both online and offline legal forms and documents. Adept at filing reports with the court, making changes to legal documents following meetings between attorneys and lawyers and scanning and uploading documents. Specialize in using Microsoft Office and computer software.

Core Qualifications

  • Legal Record Management
  • Legal Document Maintenance
  • Microsoft Office
  • Scanning, Faxing and Emailing
  • Administrative Duties
  • Legal Researcher


File Clerk, November 2011 – January 2015
Smith & Waters Associates at Law, New Cityland, CA

  • Recorded notes during meetings between attorneys and clients while following confidentiality laws
  • Transcribed notes recorded by attorneys and added those notes to computer files
  • Occasionally took files and documents to the courthouse to file those records during lawsuits and legal cases
  • Performed administrative tasks around the office when needed, including answering phones and responding to emails
  • Scanned and uploaded more than 1,000 documents to update current records and former cases filed in the system

File Clerk, July 2009 – October 2011
Adams & Adams at Law, Los Angeles, CA

  • Maintained a large database of more than 2,000 files relating to current and former cases
  • Used scanners to update files and add more information after a settlement or judgment
  • Worked with an electronic filing system to locate files for attorneys
  • Transported copies of specific files to the courthouse during trials and to clients’ homes


2009 New Cityland High School, New Cityland, CA
High School Diploma

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Why Is This a Good File Clerk Resume Sample?

Before you begin writing, go through each section of the file clerk resume sample and note the features that stand out to you. Starting with the summary statement, pay attention to how the writer encapsulates her professional experience and accomplishments through short, efficient sentences.

The summary statement acts as your “elevator pitch” to employers. It lays out your key attributes, including core qualifications, previous work experience, and career contributions. Brevity is critical: avoid writing more than three to six lines for your summary statement, and do not include personal pronouns. In the example, the writer includes her work history as a file clerk with a brief description of her valuable experience.

The second section of the file clerk sample resume provides an effective list of core qualifications. These are mix of technical and professional skills that relate directly to the position. Like the example, you should also include at least six to eight bullet points. The efficient format is a valuable quality for allowing employers to assess the competency of the jobseeker at cursory glance.

The experience section is more detailed than the others, allowing you a little space to demonstrate your expertise as well as your professional achievements. In the file clerk resume sample, the writer employs accomplishment statements. These statements use an action verb to describe a specific responsibility and elucidate on the results of the task with quantifiable metrics, if possible. For instance, the example jobseeker writes, “Scanned and uploaded more than 1,000 documents to update current records.” This statement demonstrates the task as well as the subsequent result, with numbers to support the claim.

Finally, you should limit the education portion of your resume to pertinent information only. Use the sample resume to get an idea for the formatting and include the following info: degree, institution, location, and year of completion. You do not need to mention GPAs, specific coursework, or other extraneous details.

Why You Need a Strong File Clerk Resume

Currently, the job market is slow for file clerks, with the Bureau of Labor Statistics reporting just 2-percent growth over the next 10 years. For jobseekers, that means competition is stiffer than ever. To gain an edge over the other applicants, you need an effective resume that engages and impresses employers.

According to multiple studies, hiring managers spend roughly six seconds scanning a resume. The information you provide has to be direct, readable, and knowledgeable, or it’s likely to be dismissed. With some employers screening as many as 400 applicants, your own resume needs to capture their attention immediately, like this file clerk resume sample can.

Costly File Clerk Resume Mistakes To Avoid

There are many common mistakes that are easy to avoid in resume writing, such as spelling errors, embellished information, and formatting issues. However, other problems are more substantial and harder to catch. Pay close attention to the language and content of the example to better understand what not to do.

You should always avoid vague, uninspired language. Instead, use assertive action verbs that engage the reader and provide a better illustration of your value. Don’t use dull phrases, such as “worked for” or “responsible for”; rather, use specific, active language like “maintained” or “performed.” This can help improve employers’ perceptions of you and present you as a stronger candidate.

Finally, be sure to include relevant skills and experience. In the file clerk resume sample, the jobseeker emphasizes the prominent tasks first, such as record transcribing and note taking, along with listing important skills like legal record maintenance and office software that employers expect clerks to possess.


Taking the next step toward a new career can be a trying but rewarding experience. A well-written resume can spell the difference between employers hiring or overlooking you. Take what you’ve learned from the file clerk resume sample and apply it to your work. In strengthening your job application, you can give yourself an advantage over the competition.

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